At Temecula Medical Group, we are committed to providing high-quality care and exceptional service to all our patients. To maintain our ability to serve you effectively, we have established a policy for fees associated with completing forms and providing copies of medical records. These services require significant time and resources from our providers and staff, and we appreciate your understanding as we implement these fees to cover the administrative work involved.
FORMS FEE POLICY
Why We Charge a Forms Fee
Filling out forms, whether on paper or online, is a task that goes beyond routine medical care. It requires our providers to carefully review your medical history, assess your condition, and provide accurate, detailed information. This process takes time away from seeing patients in the clinic, and the fee helps us cover the costs of this extra work. Charging a fee for form completion is a standard practice in primary care clinics, ensuring we can continue to deliver timely and thorough care to all our patients.
Forms Fee Details
- Fee Amount: $25 per form, payable at the time of request.
- Payment Policy: We kindly ask that payment be made in full before we begin working on your form. This ensures we can process your request efficiently.
- Processing Time: Completing a form may take up to one week. Our providers work diligently to ensure accuracy, and we appreciate your patience as we complete this task.
- Examples of Forms: Common forms we complete include disability certifications, FMLA paperwork, school or sports physical clearances, employment medical clearances, insurance prior authorizations, travel health declarations, and durable medical equipment justifications.
- Applicability: This fee applies to all patients, regardless of insurance type (HMO, PPO, Concierge, or self-pay), to ensure fairness and consistency.
If you have questions about the form fee or need assistance, please contact our office. We’re here to help!
MEDICAL RECORDS FEE POLICY
Why We Charge a Medical Records Fee
Providing copies of your medical records involves significant staff time to compile, review, and prepare the documents in compliance with privacy laws like HIPAA. This administrative task is not part of routine medical care, and the fee helps cover the costs of ensuring your records are accurate and securely delivered. Charging for medical records is a standard practice in primary care clinics, reflecting the resources required to fulfill these requests.
Medical Records Fee Details
- Fee Amount: $35 per request, payable at the time of request.
- Scope of Fee: This fee applies when you request a copy of your medical records for personal use, legal purposes, or transfer to a non-healthcare entity (e.g., an attorney or insurance company). No fee is charged when we share records directly with another healthcare provider for your ongoing care.
- Payment Policy: Payment must be made in full before we begin processing your medical records request. This helps us streamline the process and deliver your records promptly.
- Processing Time: Preparing your medical records may take up to one week. We prioritize accuracy and compliance with privacy regulations, and we appreciate your understanding.
- Format: Records can be provided in paper or electronic format, depending on your preference and availability. The $35 fee applies regardless of format.
- Applicability: This fee applies to all patients, regardless of insurance type (HMO, PPO, Concierge, or self-pay), to maintain fairness and consistency.
If you need clarification about the medical records fee or assistance with your request, please reach out to our team. We’re happy to assist!
Posting Information
This policy will be posted on our website at https://www.temeculamedicalgroup.com/ and displayed prominently in our clinic to ensure all patients are informed. We value transparency and want to make sure you understand these fees and why they are necessary.
Contact Us
If you have any questions about our forms or medical records fee policies, please call us at 951-302-2526 or visit us at Temecula Medical Group; 27555 Ynez Rd Ste 102; Temecula, CA 92591. Our team is here to support you and provide the care and services you need.
Thank you for choosing Temecula Medical Group as your healthcare partner!